Accommodation

Great deals for conference delegates

Our accommodation specialists have secured rooms at a selection of recommended hotels surrounding the conference venue, with discounted rates exclusively for attendees of the conference.

Why book through the conference managers? 

  • Access specially negotiated discounted rates at preferred hotels 
  • Flexibility to change or cancel your booking at any time up to 15 working days prior to conference start date
  • One night’s room rate deposit is all you pay to secure your booking 
  • Your deposit is fully refundable up to 15 working days prior to conference start date
  • Wi-fi included in room rates

Accommodation bookings will be accepted once conference registration has opened in February 2019.

Secure your seat and accommodation today

Add accommodation to existing registration

Partner hotels

Crown Metropol

8 Whiteman Street, Southbank VIC 3006

5 stars | 5 minute walk
This sophisticated, contemporary high-rise hotel is set in the heart of the Southbank area, stylish rooms offering floor-to-ceiling windows with views of the city or Port Phillip Bay, come with flat-screen TVs and free Wi-Fi, plus minibars, and tea and coffee-making equipment with room service available. There are 5 bars and 18 restaurants, located within the Crown complex. Other amenities include a fitness centre, pool and spa. 
 

Luxe king room: $265  per room per night 

Luxe twin room: $265 per room per night

Pre-booked breakfast: $33 per person per night for any additional guests

Inclusions: Wi-Fi access 

From $265

Crown Promenade

8 Whiteman Street, Southbank VIC 3006

4.5 stars | 6 minute walk
This upscale hotel set in the Crown complex provides guests with sleek rooms providing free Wi-Fi, flat-screen TVs and mini-fridges, as well as tea and coffee-making equipment with room service available. The hotel also contains an international buffet restaurant. Other amenities include an airy indoor pool and a gym, as well as a business centre and meeting space.
 

Standard king room: $245 per room per night 

Standard twin room: $245 per room per night

Pre-booked breakfast: $33 per person per night for any additional guests

Inclusions: Wi-Fi access 

From $245

Aria Hotel Apartments

285 City Road, Southbank VIC 3006

4.5 stars | 7 minute walk
This apartment hotel, set in a modern building in the Southbank district, is a 1-minute walk from the City Rd/Clarendon tram stop and a 7-minute walk from The Melbourne Exhibition and Convention Centre. The bright and airy apartments have contemporary furnishings, free Wi-Fi, flat-screen TVs with DVD players and private balconies. All also offer kitchens and washer/dryers.
 
1 bedroom apartment: $179 per room per night
 
2 bedroom 1 bathroom apartment: $249 per room per night 
 
2 bedroom 2 bathroom apartment: $279 per room per night 
 
Pre-booked breakfast: $15 per person per night

Inclusions: Wi-Fi access 

From $179

Great Southern Hotel Melbourne

44 Spencer Street, Melbourne VIC 3000

3 stars | 9 minute walk

This courtyard style hotel is a 9 minute walk from MCEC. The rooms are economic yet have everything you will need during your stay, including a TV, refrigerator and tea/coffee making facilities. Restaurant 1903 serves a varied breakfast buffet every morning. Reception is 24-hours and free CBD tram stops are just a short walk away.

Standard room: $90 per room per night

Superior room: $110 per room per night

Family room: $130 per room per night

Pre-booked breakfast: $24 per person per night

Inclusions: Wi-Fi access 

From $90

Terms and conditions

How to book

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the conference managers who will be more than happy to assist.

The conference managers will forward your contact details, reservation and deposit to the hotel of your choice.

Deposit

A deposit equivalent to one night of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the conference managers) will be payable to the hotel at the time of check-out.
NB: Please contact the conference manager if you wish to pay in full prior to arrival.

Changes to bookings

Any required changes to your booking must be requested in writing to the conference managers by 30 working days prior to the conference start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Flexible terms and conditions apply to amendments or cancellations made up to 15 working days prior to the conference. Cancellation charges will apply after this date, Friday 26 April 2019.

Cancellation charges

  • A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 15 working days prior to the conference date.
  • A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
  • All cancellations and changes to your reservation must be made in writing to the conference managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the conference, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates

The negotiated rates are valid up to 30 working days prior to the conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash, you will still be asked to provide your credit card for guarantee at the time of check-in.

If you will be settling your accommodation account by cash you will be asked to pre-pay for your accommodation in full when you check in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Daily incidental charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late arrivals / no shows

Please indicate when you register, or notify the conference managers in writing, if you will arrive at your hotel after 1800 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 1500 hours and check-out time is 1000 hours.  Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the conference managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the conference managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the conference managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts, our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the conference managers today to secure your group booking.